TOWN OF SEYMOUR BOARD MEETING Vol. 31 Page 09
A meeting of the Seymour Town Board was held Monday; April 9, 2018. Notice was posted at, Seymour Town Hall, Township Fire Dept. Station 1- Seymour, and at www.townofseymour.orgunder “Agendas”.
Board members present were Douglas Kranig, Chair; Sheila Running, Supervisor; and Gary Schulenberg, Supervisor. Also present were Kerry Parker, Roads and Buildings Supervisor, Sue Larson, Clerk/Treasurer; and Laura Konwinski, Deputy Clerk Treasurer. Dave Pantzlaff from Ayres Associates was in attendance as well as eight other persons/residents.
Chair Kranig called the regular meeting to order at 7:00 p.m.
The Pledge of Allegiance was recited.
Supervisor Running moved to approve the minutes from the Special Board Meeting held on March 12, 2018. Motion seconded by Chair Kranig. Motion carried. Motion was made by Supervisor Running and seconded by Supervisor Schulenberg to approve the minutes of the Regular Town Board meeting held on March 12, 2018. Motion carried. Motion was made by Supervisor Running and seconded by Supervisor Schulenberg to approve the minutes of the April 2, 2018 Town Board meeting. Motion carried
GENERAL PUBLIC – Resident Mark Anderson asked to be able to address the board later in the meeting after the Roads Supervisor report. No objections
FINANCIAL REPORT – Sue Larson reviewed the financial report with the Board. Report is attached and made a part of the record.
Chair Kranig asked to move to Item 9(a) on the agenda – Award Road Work Contracts for 2018. No objections. Roads Supervisor Parker provided the Board with his recommendations after reviewing all bids.
Sealcoat Bid: Two bids for sealcoating were received, one that would provide an aggregate layer to the surface and one that would not. The Board felt that the benefits of the added traction provided by the aggregate layer was important. A motion was made by Chair Kranig to approve the sealcoat bid to Fahrner Asphalt Sealers in the amount of $33,863.00. Supervisor Schulenberg seconded the motion. Motion carried.
Asphalt Bid – A motion was made by Supervisor Running to award the asphalt contract to Senn Blacktop, Inc for $20,672.00 for the parking lot addition to the town hall. Motion was seconded by Chair Kranig. Vote was 2-1 with Supervisor Schulenberg voting nay. Motion carried.
Base Course- A motion was made by Supervisor Running to award the base course contract to Stelter, Inc for a cost of $11 per yard. Motion seconded by Chair Kranig. Motion carried.
Cracksealing – A motion was made by Supervisor Running to award the contract for cracksealing to Fahrner Asphalt Sealers for a total of $14,991 that includes 3 patches. Motion seconded by Supervisor Schulenberg. Motion carried.
Chipsealing – Motion by Supervisor Running to award the chipseal contract to Fahrner Asphalt Sealers for a total cost of $21,997.00 Supervisor Schulenberg seconded and motion carried
Pavement MarkingMotion made by Chair Kranig to award the pavement marking contract for the town hall parking lot only to Oium Asphalt Paving, Inc for a cost of $1171.00 and to award to the pavement marking contract for Tower Drive and Black Avenue to Fahrner Asphalt Sealers for $2472.00 Motion seconded by Supervisor Schulenberg. Motion carried.
ROADS REPORT– Roads Supervisor Parker provided the report:
· Road bans are still on and will probably stay that way for awhile, depending on weather
· Sweeping of roads to be scheduled and will hire same contractor as last year, with the Town responsible for the intersections, if the Board approves. Board had no objections
· Will be getting the Recreation Building and ball fields ready for the season as soon as weather permits
· Truckload of tires found in ditches to get rid of that will cost approximately $300 to $400
· Estimates received for new roof on Recreation Building range from $7755 to $12,400. Will add to next month’s agenda for approval. Current roof is 25 years old.
· Salt shed is 21 years old and will need new roof in the near future as well. Doors on salt shed need to have framing reworked. One door no longer opens. Cost is approximately $1275 to repair and the Board authorized Parker to have the repairs made.
· 8 large pine trees on Tower Drive in road right of way need to be removed and Parker presented an estimate of $1920 from Big Rivers Tree Service. The board instructed Parker to proceed with the tree removal with Big Rivers Tree Service.
· Carter Brown is interested in coming back to work for the summer and this will be added to next month’s agenda for approval.
· Need to discuss the condition of St. Francis Drive East and Chair Kranig asked to hold this discussion till later in the meeting.
BUILDING INSPECTOR REPORT – Building Inspector Hankel was not present. Clerk Larson presented a model ordinance from the Wisconsin Administrative Code addressing building codes that Hankel had provided to her for Board consideration. This will be added to the May agenda.
Public Involvement Meeting – Improvement to Tower Drive at Fire Mile Creek Planned for 2018. Dave Pentzlaff from Ayres Associates provided a “Structure Alternatives Evaluation” report dated March 23, 2018 that is made a part of this record, and updated the board and public with the following information:
· If the Board decides to do precast culvert, it will save about 6 weeks off of the construction phase when the road will need to be closed, versus the cast in place option.
· Report has been submitted to DNR for approval and they expect this to take approximately a month. DNR expressed some initial concern with Karner Blue Butterfly habitat, but was in favor of the larger size culvert proposal.
· By 4/20/2018 the engineers will have the real estate plat ready with the necessary easements identified. There are 5 different property owners affected.
· 5/9/2018 – Advertise for bids
· 5/30/2018 – Bid Opening.
· Construction phase to be approximately 6 weeks for precast.
· Still need to make decision on guard rails
· There will be no paving of Tower Drive as initially planned in 2018. Instead paving will take place in 2019 after the road and culvert have had a chance to settle after the construction.
· Can bid the project both ways – precast and cast in place, and the Board can make decision on that option after bids are received.
· Size of culvert being planned is 10’ x 10’.
· Roadway across culvert is being planned at 32’.
Review of Proposed CSM- The board reviewed the information submitted by the Eau Claire Planning and Development office regarding the proposal to split a lot on Werlein Ave into two separate lots and to dedicate the existing cul de sac to the Town of Seymour. Jeremy Skaw, Field Supervisor for RLS was present to address any questions and or concerns the board may have regarding the proposal. Road already exists, but has never been dedicated to the town. There would be no additional costs to the town. If the Board approves, they will proceed with the final surveying and legal descriptions. A motion was made by Supervisor Running to accept the road dedication to the Town of Seymour once the final survey is completed. Chair Kranig seconded the motion. Motion carried.
GENERAL PUBLIC COMMENTS – Mark Anderson, John Christophersen and Arnold and Janice Prokott, all of St. Francis Drive East came to discuss the condition of their road. St. Francis Drive East has significant damage due to the continued high water level that currently exists in that subdivision and the heavy garbage trucks that were on the road recently. The town is aware of the condition of the road, but until the water drainage issue is resolved in the area, it is extremely difficult to determine a viable solution. Currently the town is considering grinding up the existing blacktop and adding in additional base course as a temporary solution. The drainage problem that exists in that subdivision is all on private property and is not necessarily an issue that the town is responsible to rectify. Chair Kranig did agree, however, to meet with the owner that has the property in the middle of the subdivision (Neil Haselwander) to discuss the water drainage issues.
COMMUNICATIONS/ ITEMS FOR NEXT MONTH’S AGENDA
Next Board meeting dates set for Monday, May 14, 2018 immediately following the first meeting of the Board of Review.
Vouchers Approved 32899 to 32942
Motion to adjourn at 9.16 pm
Respectfully submitted by:
Sue Larson, Clerk Treasurer