TOWN OF SEYMOUR BOARD MEETING Vol. 30 Page 12
A meeting of the Seymour Town Board was held Monday; May, 8 2017. Notice was posted at, Seymour Town Hall, Township Fire Dept. Station 1- Seymour, and at www.townofseymour.orgunder “Agendas”.
Board members present were Chair Douglas Kranig, Sheila Running, Supervisor; and Gary Schulenberg, Supervisor. Also present were Sue Larson, Clerk/Treasurer; Laura Konwinski, Deputy Clerk Treasurer; Kerry Parker, Roads Supervisor and Fred Hankel, Building Inspector. Also present were Jon Johnson, Eau Claire Highway Commissioner, Eric Knauf from American Land Surveying, Jason Woodford, Seymour Ball Club and Justin Harings from CCF Bank. In addition, there were 29 area residents in attendance.
Chair Kranig called the regular meeting to order at 7:05 p.m.
The Pledge of Allegiance was recited
A motion was made by Supervisor Running to approve the minutes of the April 10, 2017 Board Meeting. Supervisor Schulenberg seconded the motion. Motion carried 3 -0.
GENERAL PUBLIC – A few of the area residents present spoke on their concerns regarding the proposed 2018 Highway Q detour. This topic is on the agenda later in the meeting.
FINANCIAL REPORT – Sue Larson reviewed the financial report with the Board. Report is attached and made a part of the record.
ROADS REPORT Roads Supervisor Parker gave the following report:
· Road bans are off.
· Summer help to start on May 19th
· Ditches are all mowed
· Recreation area is ready for summer use (volleyball nets up and tennis court open)
· Propose to sealcoat additional roads this year due to cost coming in lower than anticipated. Parker suggested the following roads 41st, 140th (Q to Rossman) and St. Bridgets from UN to 120th. The Board concurred in this recommendation. This additional work will still be within the budgeted amount for 2017.
· Will start the pulverizing on Burnell and laying down the base course within the next couple of weeks.
· Logger is coming tomorrow to remove trees from around the Town Hall parking lot area which will allow us to expand the parking lot in the future.
BUILDING INSPECTOR REPORT –Building Inspector Hankel reported on a new requirement from the DSPS that would require municipalities to conduct inspections on registered campgrounds, but that we also had the option of “opting’ out, in which case the State would then be responsible for completing those inspections. Hankel recommended that we exercise the “opt out” option and he will notify DSPS. Board had no objections.
· Eau Claire County Request to Reroute Traffic in 2018 - Jon Johnson, Eau Claire County Highway Commissioner, came before the Board and the residents present to provide additional information regarding the Highway Q reconstruction project planned for 2018 by the county. Options for the reconstruction considered were 1) leave the highway open to traffic during construction with a proposed construction period of 6.5 months at a cost of $2.1 million or 2) close Highway Q entirely and reroute traffic resulting in a 3 month construction period at a projected cost of $1.8 million. Johnson also explained that the first option would require the purchase of additional right of way and that due to environmental concerns with the creek, the DNR would not allow any construction activity to take place Sept through May. The county is currently relocating utility along the route now. If the Town were to agree to re-routing the traffic from Highway Q onto Town roads a Memorandum of Understanding would need to be drawn up and executed by both parties. The detour that was initially proposed from 75th, to Burnell to 90th, is all town roads and the shortest route. Johnson indicated that there is the possibility of rerouting the traffic on County Roads, but that would be a longer route. Johnson said that even if Highway Q were left open or if the traffic were rerouted on one of the County road alternatives, it is likely that there would still be increased use of the town road route, simply because it is the shortest route and area residents and truck traffic would soon determine that. The residents present expressed concerns about the town roads not being able to hold up under the anticipated increase in traffic. Road Supervisor Parker indicated that both Burnell and 75th were initially constructed as county roads and have a deeper base than normal town roads to accommodate the heavier traffic. There would be concerns with 90th and those would be addressed in the Memorandum of Understanding with the County to help compensate for any damage.
· Final Review of Ball Field Use Agreements – The latest revision of the Ball Field Use Agreements were reviewed. Jason Woodford of the Seymour Ball Club had a couple of suggested changes. A motion was made by Supervisor Running to approve the Ball Field Use Agreements with the following changes: a.) changing the number of portable toilets required during tournaments to one per additional field used and b.) require the $500 monthly fee to offset the cost of electricity to be paid only for the months of May through October of each year. Supervisor Schulenberg seconded the motion. Motion carried 3-0.
· Vacating a portion of 50th Avenue - Eric Knauf, from American Land Surveying, presented a detailed diagram of the area on South 50th Avenue that will be vacated. This area is in the City of Eau Claire’s extraterritorial jurisdiction and the termination of this roadway easement will need to be approved by the City of Eau Claire. Once that is completed, an attorney will draw up the appropriate documents for signatures of all parties involved. A motion was made by Chair Kranig to approve the termination of the roadway easement identified and described on the detailed diagram provided by Mr. Knauf , which is attached and made a part of the official minutes. Supervisor Running seconded the motion. Motion carried 3-0.
Chair Kranig asked to move to item 9(a) on the agenda – no objections.
NEW BUSINESS –
· Conditional Use Permit Application for Dan Anderson – The Conditional Use Permit Application CUP0-0008-17 for Dan Anderson of 4947 Tower Drive to exceed the 1200 square foot limit on accessory structures, was reviewed by the Board. A motion was made by Chair Kranig to have the Clerk send a letter of no objection to the County Planning and Development office for this Conditional Use Permit Application. Motion was seconded by Supervisor Schulenberg. Motion carried 3-0.
Chair Kranig asked to move to item 9(e) on the agenda – no objections.
· Presentation from CCF on banking services. Justin Harings from CCF gave a brief presentation on the services that they could provide and potential savings in fees if we were to designate them as our official depository. Additional information will be collected from other banks and/or credit unions before any decision is made.
· Ayres Associates Agreement – A motion was made by Supervisor Schulenberg to approve the 2017 Landfill Monitoring Services Agreement with Ayres Associates at a cost of $2050. Supervisor Running seconded the motion. Motion carried 3-0.
· Archery Practice Permit – A motion was made by Supervisor Schulenberg and seconded by Supervisor Running to approve the application for an Archery Practice Permit for James Casetta at 4620 Tower Dr. for 2017.. Motion carried 3-0.
· Codification of Ordinances – Latest draft was presented to the Board with suggested changes and areas of concern highlighted for the boards review. No action taken.
COMMUNICATIONS/ ITEMS FOR NEXT MONTH’S AGENDA
Chair Kranig reported that he had a recent discussion with the logging company that damaged 135th Ave last year with a track vehicle. The estimate received to repair the road and chipseal it was over $5000. The logging company understands they are responsible for the cost of repairs. The clerk was instructed to send a copy of the estimate we received for the work to the logging company along with a letter indicating that if they pay the bill within 30 days of receiving the invoice, the cost would be reduced by $500.00.
Next regular Board meeting date set for Monday, June 12, 2017
VOUCHERS APPROVED 32441 - 32481
Motion to adjourn at 9:00 pm
Respectfully submitted by:
Sue Larson, Clerk Treasurer