TOWN OF SEYMOUR BOARD MEETING Vol. 30 Page 8
A meeting of the Seymour Town Board was held Monday; April 10, 2017. Notice was posted at, Seymour Town Hall, Township Fire Dept. Station 1- Seymour, and at www.townofseymour.orgunder “Agendas”.
Board members present were Chair Douglas Kranig, Sheila Running, Supervisor; and Gary Schulenberg, Supervisor. Also present were Sue Larson, Clerk/Treasurer, and Kerry Parker, Roads Supervisor. There were five other people in attendance.
Chair Kranig called the regular meeting to order at 7:00 p.m.
The Pledge of Allegiance was recited
A motion was made by Supervisor Schulenberg to approve the minutes of the April 3, 2017 Board Meeting. Supervisor Running seconded the motion. Motion carried 3 -0. A motion was made by Supervisor Running to also approve the minutes from the March 13, 2017 meeting as written. Motion seconded by Supervisor Schulenberg. Motion carried 3-0.
GENERAL PUBLIC – NONE
FINANCIAL REPORT – Sue Larson reviewed the financial report with the Board. Report is attached and made a part of the record.
ROADS REPORT Roads Supervisor Parker gave the following report:
· Road bans will come off on Friday of this week.
· Currently in the process of sweeping streets – need new hoses for the sweeper
· Brush cutting is done
· They will be taking the plows off the trucks this next week.
· The Rec Building is now opened up and ready for the Ball Club to use
· St Francis Drive E, 140th by the bridge and Oak Knoll Drive all had some serious buckling issues/potholes. Kerry provided pictures.
BUILDING INSPECTOR REPORT –none
Chair Kranig asked to skip to Item 9(a) on the agenda - Award Contracts for 2017 Road Work. No objections
The recommendations from the Roads Supervisor for the award of contracts were reviewed.
A motion was made by Supervisor Running to award the Asphalt Paving Contract for 84th Ave and Burnell Drive to Senn Blacktop in the amount of $129,796.00. Supervisor Schulenberg seconded. Motion carried 3-0.
A motion was made by Supervisor Running to award the Asphalt Paving Contract for the 5 areas of patching to Monarch Paving in the amount of $9500.00. Supervisor Schulenberg seconded. Motion carried 3-0.
A motion was made by Supervisor Schulenberg to award the Base Course Contract to Stelter at the rate of $10.60 a yard for a total of $31,270.00. Supervisor Running seconded the motion. Motion carried 3-0.
A motion was made by Supervisor Running to award the contract for Pulverizing to Kraemer Co in the amount of $4,615.00. Motion seconded by Supervisor Schulenberg. Motion carried 3-0.
A motion was made by Chair Kranig to award the contract for Crack Sealing to Oium to include a 2nd pass overbanding for a total cost of $11,610.00. Motion seconded by Supervisor Schulenberg. Motion carried 3-0.
A motion was made by Supervisor Schulenberg to award the Sealcoat contract to Fahrner Asphalt for Burnell Drive and the Fire Station Parking Lot in the amount of $27,210.00. Supervisor Running seconded the motion. Motion carried 3-0.
The total amount of all bids was less than budgeted for the year so the board instructed Roads Supervisor Parker to recommend an additional 2 miles of town road that should be sealcoated by the next meeting.
Chair Kranig then asked to move to item 9(b) on the agenda – Discussion on Vacating a Portion of 50th Ave and Accepting an Easement for Road Right of Way Purposes There were no objections.
Eric Knauf, Surveyor for American Land Surveying and Gary and Jeanne Reber, residents of S. 50th Ave, presented an aerial map of the street in question and explained the need for the request. The intent of the vacating a portion of S. 50th Street and offering a new easement for road right of way purposes is simply to correct the legal records to match the current layout and actual usage of the road. The Board had no objections to the proposal. The map presented is made a part of these minutes. Mr. Knauf indicated that since the Board had no objections, he would have the legal documents prepared and offered for approval at the next Town Board meeting. The clerk was instructed to properly notify the affected residents and to determine if the vacating of the existing portion of the road requires a Special Public Hearing.
Chair Kranig then asked to move to item 9(h) on the agenda – Discussion of Allowing the Raising of Chickens in Residential Areas. No objections.
Chair Kranig explained that he had met with a number of area residents recently that were interested in raising chickens in areas of the town that are zoned residential. Currently, this is not an allowable use under the County Zoning regulations. Kranig reported that he had attended a recent County Planning and Development meeting and was told that at this time there is not an avenue to allow for the chickens in a residential zone, even as a conditional use. . He also reported that the county is working on ordinance revisions, but that process may take 18 to 24 months to accomplish. So at this point in time, there is nothing further the Town of Seymour can do to accommodate the request to raise chickens in residential areas, since we are under County Zoning.
Chair Kranig asked to conclude with the remaining items under NEW BUSINESS on the agenda. No objections.
NEW BUSINESS –
Conditional Use Permit Application for Kerry Parker – The Conditional Use Permit Application for Kerry Parker of 4307 Tower Drive to construct a 1200 square foot accessory structure was reviewed by the Board. Due to the fact that Mr. Parker already has one detached building on his property, the addition of another 1200 square foot building would exceed the square footage allowed under the zoning regulations. A motion was made by Chair Kranig to have the Clerk send a letter of no objection to the County Planning and Development office for this Conditional Use Permit Application. Motion was seconded by Supervisor Schulenberg. Motion carried 3-0.
Reappointment to the Planning Commission – A motion was made by Chair Kranig to reappoint Nick Schmock to serve another 5 year term on the Town of Seymour Planning Commission effective May 1, 2017. Motion seconded by Supervisor Running. Motion carried 3-0.
Picnic License Applications – A motion was made by Supervisor Schulenberg to approve the Picnic License Applications for the Eau Claire Regional Arts Council, Inc for two events – one to be held in June of 2017 and the other to be held in October of 2017 with both events to be located at 14008 Olson Drive, Fall Creek, WI 54742. Motion seconded by Supervisor Running. Motion carried 3-0.
Operator’s Licenses– A motion was made by Supervisor Schulenberg to approve the Operator’s Licenses for Candace Russell, Julie Bartella, Sarah Hammes-Murray and Lucas LaBerge. Motion seconded by Supervisor Running. Motion carried 3-0
Applications of Summer Help – The applications received for summer help mowing lawns were reviewed. Roads Supervisor Parker was instructed to make contact with the top candidate.
Review of the Use of the Ball Field Agreements – The agreements had been sent to the attorney for review and he had a number of recommended changes. These changes were reviewed by the Board and a few additional suggestions were made. The Clerk was instructed to provide copies to the Ball Club and to ask the Ball Club to have representatives attend the next Board meeting to discuss the Agreements.
COMMUNICATIONS/ ITEMS FOR NEXT MONTH’S AGENDA
Supervisor Schulenberg suggested that funds received from the rental of the ball fields be used for paying for the costs of additional bleachers.
Next regular Board meeting date set for Monday, May 8, 2017
VOUCHERS APPROVED 32397 - 32440
Motion to adjourn at 9:00 pm
Respectfully submitted by:
Sue Larson, Clerk Treasurer